HIPAA Compliant Transcription: What It Means and Why It Matters

Most transcription vendors aren’t HIPAA compliant. We are — and we built up to it the right way, starting with SOC 2 Type II before layering in the full requirements of HIPAA.

If you handle Protected Health Information (PHI) and need a transcription partner you can trust legally and operationally, here’s what our compliance covers and what it means for you.

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What makes HIPAA compliant transcription different?

• Human-verified transcription means real people interact with your audio — making policies, training, and access controls non-negotiable
• Our SOC 2 Type II certification came first — an independent, ongoing audit of our security controls, not a one-time checkbox
• HIPAA compliance builds on that foundation, adding healthcare-specific safeguards for PHI.

For healthcare providers and clinicians

You can use our HIPAA compliant transcription services without making an exception. Here’s what that looks like in practice:

• We can sign a BAA. We’re fully eligible to enter into a Business Associate Agreement — the legal instrument that protects you and your patients when a vendor handles PHI
• If an incident occurs, our documented process ensures you’re notified quickly, with a clear account of what happened and the steps taken to address it

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For enterprise buyers evaluating transcription vendors

• SOC 2 Type II backing means our controls have been independently validated over time — giving your procurement team verifiable third-party evidence, not just our word.

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For legal and compliance teams – A report is downloadable from trustcenter.scribie.com under a signed NDA

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Why choose a HIPAA compliant transcription provider?

It means:

• You have an agreement with the vendor (BAA)
• You can demonstrate to auditors or regulators that your vendor selection was due-diligence-driven.

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Ready to work with a HIPAA compliant transcription provider? We’re happy to share documentation, discuss a BAA, or answer any compliance questions.

Reach out to us on support@scribie.com for more information.