Scribie Audio/Video Transcription Service

  • 1 Submit application
  • 2 Take the online test
  • 3 Earn per audio hour

Overview

  • Home-based job, work at your convenience
  • $5 to $20/audio hour pay rate, USD
  • Short files, 6 minutes or less
  • 2 hours TAT for each file
  • Dictate instead of typing, save around 60% of effort
  • Promotion to Reviewer -> Self-Reviewer -> Proofreader based on performance
  • Monthly Bonus of $5 for every 3 hours completed
  • No obligations, no monthly commitments or withdrawal limits
  • We don't assign; instead you pick and choose the files to work on

Introduction

Scribie.com offers a great opportunity to augment your income by transcribing audio files for us. The work involves listening to the audio files and typing or dictating it as accurately as possible. You just need to go through a test process and get certified as a transcriber. Once certified you will be paid for the files you transcribe on an audio hour basis. For each submission, your Scribie.com account will be credited with the appropriate dollar amount. Your earnings will accumulate and you can transfer it to your PayPal account anytime. From PayPal, the funds can be transferred to your bank account. There are no monthly commitments or minimum withdrawal limits. Payments are made once a day.

If you are an experienced transcriber and have spare time, then Scribie.com can help you to fill that up. If you are starting your career as a transcriptionist then you can gain valuable experience and hone your skills on Scribie.com.

We have transcribed more than 1,793,702.93 minutes of audio since 2008 and have paid around $772,192.62 to our certified transcribers. Around 12918 home-based freelancers from all around the world have have successfully cleared our transcription test till date.

Requirements

Verified PayPal Account

We send payments via PayPal and we require a Verified PayPal account in order to be eligible for this program. It is a necessary requirement and cannot be relaxed. In order to verify your PayPal account, it has to be linked to a bank account and/or credit card depending upon your country. Please check the PayPal FAQ for the exact process. If you do not have a PayPal account already then please sign up for one and get it verified before applying. It is free to sign up for PayPal.

This requirement is specifically to ensure that you are able to receive the money when we transfer your earnings to your PayPal account. A Verified PayPal account indicates that you are able to successfully transfer your earnings to a bank account eventually. It also helps us save on support costs for payments related issues.

You can specify any PayPal account as long as it's Verified and not in use already. It can also be changed later on. The PayPal account is not used for any purpose other than funds transfer. We do not support any other payment methods currently.

Transcription Process

Our transcription process consists of following steps.

File Splitting

Raw Transcription

Review

Proofreading

Quality Check

1. File Splitting: In the first step, the audio file is split at 6 minute intervals.

2. Raw Transcription: In this step, the audio for each part file is played back and transcribed as accurately and cleanly as possible. The incomprehensible parts are marked with blanks.

3. Review: During Review, the Raw Transcript is checked for correctness and quality. The audio file is played back again and each transcribed word is checked against the audio. The blanks are filled, if possible. Timestamps and speaker tracking are also added at this stage.

4. Proofreading: In this step all part files are collated together and the combined transcript is checked against the audio once more.

5. Quality Check: In the last step, the transcript is quality checked and either delivered to the customer or re-proofread.

The Freelance Transcription Program is applicable at steps 2, 3 and 4, namely Raw Transcription, Review and Proofreading. As a certified transcriber you can login to your account anytime, select a file for transcription, review or proofreading and submit them. The earnings will be credited to your account when your file completes the next step. You can also preview any file to check the quality and accents and before you select.

A detailed description of our process is available here.

Payments

We pay $5 to $20 per audio hour for Raw Transcription and Review. For Proofreading we pay a fixed amount per file depending on the difficulty level, accents, deadline and various other factors.

We pay by audio hour and not the actual time spent working on it. The payment for 6 minute file therefore can vary from $0.5 to $2.

The earnings are credited to your Scribie.com account once your submission is reviewed and it accumulates there. It can be withdrawn to your PayPal account anytime. You have to submit a withdrawal request for that. There is no minimum withdrawal limit. The funds will be sent to your PayPal account in 1 business day.

There are no application fees or any other charges.

Bonus

We pay a monthly bonus of $5 for every 3 hours completed each month. The bonus is paid at the 1st day of each calendar month and it includes all submissions which have been credited in the previous calendar month. Three hours each month equates to around one 6 minute file each day. Therefore if you submit 6 minutes of raw transcripts or reviews each day, your monthly earnings will be $40 including the bonus payment.

There is no restriction on the number of files you can submit each day. Therefore the bonus amount depends solely on your ability. Also since the transcription/review files are always 6 minutes or shorter, you can select files whenever you have some spare time.

Referral & Affiliate

You can increase your earnings further by referring other transcribers and/or customers to us. We will pay a 5% affiliate commission to you for each transcript order placed by a referred customer. For referred transcribers, we will pay a 2.5% referral commission on their direct earnings. There is no limit on the amount you can earn from referral or affiliate commissions.

We encourage you to promote your Scribie.com profile on your blog, Facebook, Twitter and other social media sites. The profile page has referral/affiliate codes embedded in it. Anyone who applies as a transcriber or orders a transcript after visiting your profile page will be automatically marked as your referral.

Certification Process

The certification process consists of several steps. A summary is provided below.

Apply

Confirm Email

Wait For Invite

Create Account

Submit Test File

Certified!

1. Application Submission: The first step is to submit your application from the Apply tab. You will be given an application number after the submission is complete. You can track your application using the number provided from the Apply tab.

2. Email Confirmation: To confirm your email address we will send an email to the address provided with a link. Please visit the link in your browser to complete the submission. You can request a re-send of the confirmation email or delete the application and re-apply if you made a mistake with the email address.

3. Wait List Allocation: Your application will be reviewed within 1 business day and either accepted or rejected. You will be notified of this via email. If rejected you can delete and re-apply. If accepted you will be added to the waiting list for the test. You can track your waiting list number with your application number from the Apply tab. There are 559 applicants on the waiting list currently and the estimated waiting period is 10 days.

4. Test Invitation: We will invite you to take the test when your waiting list number reaches zero. The invitation will be sent to your email address and will contain a link. Visiting the link in your browser will prompt you to create an account on Scribie.com. Creating the account requires you to choose a password, which along with your email address can subsequently be used to login to Scribie.com. Account creation is required only once and you can delete your account anytime.

5. Test File Submission: Once you login to your account, you will be presented with a list of files. You have to choose one of the files, transcribe it and submit the transcript. The submission will be first screened to check if it is adequate and it may get re-assigned to you at this stage. If re-assigned you will be notified via email. Therefore please watch out for an email regarding that after you have submitted your test file.

6. Certification: When your submission is accepted for review, a review-by date will be assigned for the file. Depending upon the results of the review you will either be certified as a transcriber (and paid for the test file) or rejected. If rejected, you may compare the differences between your submission and the reviewed file, enable re-test and submit another test file. The maximum number of attempts is 10.

Post Certification

After you have been certified, you can login to your Scribie.com account with your email address and password and select any available file. Files are available on a first-come, first-serve basis and assigned to the first person who selects them. You can select as many files as you want but you can have only one assignment at a time. The assignments have to be submitted within 2 hours with one allowed extension for an hour. You may also cancel your assignment. There are no penalties for cancellation or timeouts.

Your account will be credited with the respective dollar amount for the file once the submission is reviewed. Each file has review-by date and the review will be completed on or before that date. The earnings keep accumulating on your account till you submit a withdrawal request to transfer the earnings to your PayPal account. All withdrawal requests are processed in 1 business day. There are no minimum limits on withdrawals. However a fee of 2% is charged if the amount is less than $30.

We also provide you with an certified profile page and an embeddable widget which you can display on your blog or website. The certificate accredits you as an audio transcriber on Scribie.com and lists your work experience and performance history. You can use this certificate as a reference for the transcription work done on Scribie.com, if required.

Grades & Promotions

We employ a grading system to track performance. The grades range from A+ (5/Excellent) to D (1/Poor) and are based on word error rates of the submission. The average grade reflects your performance. It is important to maintain a good average grade since you may be promoted or demoted based on it.

You may be promoted as a Reviewer after 1 audio hour of raw transcript submissions have been reviewed and your average grade is above 3.25. As a reviewer you can review Raw Transcript's submitted by other certified transcribers and grade them. You may be further promoted as a Self-Reviewer once 10 review submissions have been verified and your average grade maintained above 3.25. As a Self-reviewer you can select a Raw Transcript assignment, submit it, select the same file for Review and submit the reviewed file. Self-reviewing effectively doubles your payment rate as you are paid twice for the same file.

Conversely, if your average grade falls below 2.75 you will not be able to select any files. However, your account will remain active and you can still accrue Referral and Affiliate commissions, if any.

Further, if you are able to improve your average grade after self-reviews have been enabled, you may be also promoted to a Proofreader. Proofreading files are generally longer and the payment depends on the duration, accents, difficulty level etc. We also offer contract position for Proofreading where a fixed monthly salary is paid.

We also provide a dispute resolution mechanism for incorrectly graded and/or reviewed files. The disputes are completely anonymous and are arbitrated by our administrators. Our final decision is binding.

Potential Earnings

The amount you can earn from Scribie.com solely depends on your skill and ability. For an average case, if you spend 8 hours each day 6 days a week on Scribie.com, the following will be your earnings.

Assignment Type Potential Monthly Earning
Only Transcription $200 - $300
Transcription and Reviews $300 - $500
Transcription, Reviews and Proofreading $500 - $700

If you spend lesser time, then your earnings would be proportionally lower. Conversely, if you have the skills and are able to pick up the work, your earnings can be double or triple the amount listed. These are very conservative estimates only applicable for the average case.

Please note that the above is provided solely for the purpose of illustration and estimation.

Get Started

Please click on the Apply tab and submit your application to start. Please make sure you satisfy all the requirements before applying. For any questions, please check the FAQ or contact us via email.

Transcription Guidelines

The transcription guideline is a set of rules that should be always followed. Therefore please adhere to these as strictly as possible.

Do not violate these rules

  1. The raw transcript should not contain text other than the spoken audio. No headers/footers, speaker tracking, time-codes, comments etcetera.
  2. No part of the audio should be omitted, unless specified otherwise by an instruction or another guideline.
  3. Inaudible parts should be omitted and marked with a blank ____.
  4. Laughter should be omitted and marked with [laughter] or [chuckle].
  5. Ellipsis ... should be used to indicate unfinished sentences or mid-sentence pauses.
  6. Contractions, wanna, gonna, kinda, gotta, should not be expanded.
  7. Numbers one to nine should be transcribed in letters and numerals otherwise, except for measurements.
  8. The number of mistakes should not be greater than 2 for every 10 comprehensible words spoken in the audio.
  9. A new paragraph should be started at each change of speaker and paragraphs should be separated by an empty line.
  10. Fillers (right, you know, I think, like, I mean, so, actually, basically), false starts and stutters should be omitted, unless necessary, and should be included for strict verbatim files.
  11. Utterances should be omitted for non-strict verbatim files, unless necessary. For strict verbatim files, only the following utterances should be transcribed: Mm-hmm if in agreement, Uh-huh if in disagreement, Umm and Uh.

Additional Notes:

  • The minimum accuracy requirement is 2 out of 10 words which equates to 80%. Also, blanks which are filled during review are considered mistakes.
  • For Guideline VII, measurements are considered as anything which has a unit (kg, ml, currency units, etcetera).
  • For Guideline X, the filler words specified have to be frequently repeated by a speaker during the conversation to be considered a filler. In-frequent usage of those words should be transcribed.
  • False starts are when the speaker starts a statement but immediately corrects it to something else.
  • For Guideline XI, all files are non-strict verbatim by default. Strict verbatim files are indicated by an instruction on the file. Therefore if the instruction is not present, all utterances, fillers, false starts, stutters should be omitted. If the instruction is present, nothing should be omitted and the raw transcript should match the audio word for word.
  • The only case when an utterance is required in a non-strict verbatim file is when it is a response to a direct question. The unless necessary part of Guideline XI specifies that.

Style Suggestions:

The following are some styles that we recommend. Please note that this list is not exhaustive. If you require additional guidance, please contact support.

  • Punctuations are free style. Please use your discretion on placement of commas, periods, semicolons, exclamations etc.
  • Spelling styles are different for each file and the styles suggested by the spell check should be followed.
  • All proper nouns should be first letter capitalized, e.g., names of places, person, organizations, job titles, etcetera.
  • Spelled out names should be all capitalized and separated by hyphens. E.g. A-D-A-M.
  • Use etcetera instead of etc.
  • Use i.e., instead of ie.
  • Use e.g., instead of Eg.
  • Alright and All right are both acceptable.
  • A statement can begin with an And.
  • Generic drug names should be all lowercase and branded drug names should be first letter capitalized. Google once to check if they are generic or branded.
  • Special marking schemes for phonetics and spelling should not be used. Blanks should be used instead.
  • Periods should not be used in acronyms. E.g. PhD instead of Ph.D.
  • The following examples further illustrates Transcription Guideline VII.
    • Time: 10:00 AM
    • Date: March 2, 2012
    • Temperature: 5 degrees
    • Money: $5, $500,000, $5 Billion
    • Percentage: 5%
    • Speed: 5 miles per hour
    • Dimension: 6 x 10, 5 feet 2 inches
    • Address: 213, 2nd Street
    • Era: in your 20s, in the 90s
    • Rank: ninth, 10th

Sample Transcript

The following is a sample transcript which illustrates the formatting required for raw transcripts. Please note the following:

Highlights

  • There is no speaker tracking, eg. interviewer/interviewee, person 1/person 2 etc. There are also no time codes. Both of these are not required for raw transcript.
  • The transcript is broken into paragraphs on each change of speaker. Each speakers continuous diction is on one single paragraph and paragraphs are separated by empty lines.
  • Inaudible parts are marked with a blank, ____ to make it stand out from the rest of the transcript. These blanks may or may not get filled during review, but are always checked.

Frequently Asked Questions

Please click on the question link to view the corresponding answer or click here to show all answers.

1. General

1.1 What is audio transcription?
The process of converting audio files to text is called audio transcription.
1.2 How is it done?
By listening to the audio and typing it out.
1.3 What is the payment rate?
$5 to $20 per audio hour, i.e. $0.5 to $2 for a 6 minute file.
1.4 Why is the pay rate lower than minimum wage?
Our pay rate is comparable, if not more than the other freelancing websites. We also pay a monthly bonus which nobody else does. However we are a global service and depending your location, skill level and many other factors, the effective pay rate may be lower than the minimum wage for you. If it is, we would recommend that you do not apply.
1.5 What does audio hour mean?
We pay for the length of the audio file rather than the amount of time it takes for you to transcribe.
1.6 What is the TAT?
2 hours, for files which are 6 minutes long or shorter.
1.7 What is the type of transcription?
General transcription.
1.9 What is the language?
English.
1.10 What are the accents of the speakers?
North American, British, European, Australian, African, Indian or mixed.
1.11 How long are the files?
6 minutes or shorter for Transcription and Review, longer for Proofreading.
1.12 How long does it take to transcribe a 6 minute file?
The average is around 30 minutes if you type, 18 minutes if you dictate. It will vary depending on your comprehension ability, typing speed, quality of the audio file, etc.
1.13 Can I apply if my typing speed is slow?
Yes, you can. You can also use the dictation feature in the Editor instead of typing. Try it out in the Practice files.
1.14 How many files can I select/submit per day?
As many as you wish. However you can have only one selected assignment at a time.
1.15 Does the pay rate depend on performance?
No. However once you become a Self-Reviewer, your pay rate will effectively double as you will be paid twice for the same file.
1.16 Does the pay rate depend on amount of work done?
No. However we pay a monthly bonus of $5 for every 3 hours of work completed per month, which equates to around 1 file each day.
1.17 How frequently are the payments made?
The earning is credited to your account when your file completes the next step of our transcription process. It accumulates there and you can withdraw your earnings to your PayPal account anytime.
1.18 How long does it take to review a submission?
1 week. Each file has a scheduled date of review and it may be reviewed before that date.
1.19 How much work is available each day?
Around 548 files were added each day in the last 3 months, on an average.
1.20 Can non-US residents apply?
Yes. However you have to be in a country supported by PayPal.

2. PayPal

2.1 Do you support payment methods other than PayPal?
No, we currently support only PayPal.
2.2 Can you send money to my Credit Card/Bank Account and/or a check?
No, we currently support only PayPal.
2.3 How will I receive the money in my bank account?
You can transfer the funds to your bank account via bank transfer or check from your PayPal account.
2.4 What is PayPal?
PayPal is a popular payment service which can be used to send and receive money. Please visit https://www.paypal.com for details.
2.5 Why is a PayPal account required?
To receive the payment for the work done. Once the funds are in your PayPal account you can transfer it to your bank account.
2.6 Why is a Verified PayPal account required?
To ensure that you can receive money and you are familiar with the process. Please check the PayPal section of the Introduction tab for more.
2.7 Is the PayPal account used for any other purpose?
No. The PayPal email address is used only to send money and is not shared, sold or spammed in any manner. Please read the Privacy Policy and Terms of Service to learn about the rules that govern all the data associated with your Scribie.com account.
2.8 Is login with PayPal safe?
Yes, we use the industry standard technology called the oAuth protocol to check your PayPal account status. The password is never shared with us. We only receive information about your account from PayPal. It is the same technology which is used in Facebook Connect where you login on other websites with Facebook without sharing your password.
2.9 Why cannot I apply even though my PayPal account is Verified?
Unfortunately, the information we receive from PayPal indicates that your account is Un-Verified. Please contact PayPal support to resolve the issue.
2.10 How do I sign up for PayPal?
Please visit the PayPal Sign Up page and sign up for a personal account.
2.11 Do I have to pay any fee for PayPal?
No, PayPal sign up is free.
2.12 How can I verify my PayPal account?
You have to link your PayPal account with your bank account or credit card. Please check the PayPal Verification FAQ for details.
2.13 Can I apply if my PayPal account is un-verified?
No. A Verified PayPal account is a necessary requirement.
2.14 Can I apply if my PayPal account verification is in progress?
Please apply once your verification is complete. We reject applications in which the PayPal account supplied are un-verified.
2.15 Can I use someone else's PayPal account?
Yes, as long as they are not already in use by someone else on Scribie.com.
2.16 Can I change the PayPal account later on?
Yes, it can be changed.
2.17 From which countries do you accept applications?
Since we use PayPal for the payment processing, we are restricted to countries supported by PayPal.

3. Application

3.1 What are the next steps after I have submitted my application?
Please read the Certification Process section of the Introduction tab for an overview of the steps.
3.2 When will my application be reviewed?
Within 1 business day.
3.3 Why can't I login even though my application has been accepted?
Because you don't have an Scribie.com account yet. You will be asked to create one after you receive the test invite.
3.4 How do I change my email address on the application?
Please delete your application and re-apply. Unfortunately, the email address cannot be changed while on the waiting list.
3.5 Why was my application rejected?
We reserve the right to reject an application without providing an explanation for it. However most applications are rejected because the PayPal account supplied is un-verified and/or the application is a duplicate.
3.6 Can I re-apply?
Yes, but only before you accept the test invite.
3.7 How do I delete my application?
Please check the status of your application, click on the 'Request Deletion' button, check your email for the deletion request email and visit the link provided in it.
3.8 How can I check the status of my application?
Please go to the apply tab and enter your application number. Or visit the link provided in the application submission confirmation email.
3.9 How can I check the status if my application number is lost?
Please send an email to support@scribie.com, from the email address which was used in the application.
3.10 Why did I not receive the application submission email?
Please check your spam or bulk mail folder. Please also ensure that emails from Scribie.com are not marked as spam by your email provider.

4. Transcription Test

4.1 Is the waiting list necessary?
We reserve only a limited number of files for the test. Since test invites are sent on a first-come first-serve basis, we have to have the waiting list so that each applicant can get his or her turn.
4.2 Why does the waiting period fluctuate?
The waiting period directly related to our work load. It changes as our work load increases or decreases.
4.3 Why doesn't the waiting list number fluctuate with the waiting period?
The waiting list number is the number of applicants who have applied before you. Therefore it can only decrease.
4.4 Is there a way to speed up the process?
Unfortunately no. Everybody has to wait for their turn. However you can always spread the word about Scribie.com on Facebook, Twitter, your blog, website and other places and help us get more customers. More work load will accelerate the pace at which the test invites are sent and shorten your waiting period.
4.5 Will the test invite expire after some time?
No. You can take the test at your convenience.
4.6 How long can I defer my test?
For an indefinite period.
4.7 How many test files do I have to submit?
One, unless you fail and have to re-take it.
4.9 Why can't I see any files when I log in?
Files are added on a first come first serve basis and assigned to the first person who selects them. Please wait for new files to be added. A notification will be sent to your email address as soon as new files are available.
4.10 Is the test a live file from the customer?
Yes. The file has to go through all the 4 steps of our transcription process for us to evaluate it correctly, which can only happen if the files are live.
4.11 Is it possible to get more test file choices?
Yes. Please keep checking. New test files are added every day.
4.12 When will new test files be added?
Unfortunately, we cannot predict when the next set of test files will be added. Please wait for the email notification and check as soon as you receive it.
4.13 Can I re-apply after my 10 test attempts are over?
No, re-application is not allowed once the test invite is accepted. Please practice before taking the test.
4.14 Can I get extra attempts if I lose one due to technical issues?
No, the limit is fixed at 10 and cannot be increased. We provide 10 attempts so that if you lose an attempt inadvertently, you are still covered. Therefore please use your attempts judiciously.

5. Miscellaneous

5.1 How can I refer someone else for this program?
Please ask them to visit https://scribie.com/freelance-transcription#intro and apply.
5.2 Will I get the referral commission?
No, you have to be an certified transcriber to get the commission.
5.3 Are any taxes deducted from the earnings?
No. You have to report your earnings in your tax returns. For US residents, we provide the 1099 MISC Form if your withdrawals from Scribie has been over $600. For other countries, please request the documentation required from support.
5.4 Will I be hired as an employee/independent contractor of Scribie?
No. You will be paid on hourly basis for the work done and considered as self-employed.
5.5 Is there a application fee?
No, there are no fees or charges.
5.6 Do you outsource work to companies?
Unfortunately, no. Only individuals are eligible for this program.

Practice Files

Instructions

  • Click on the blue play button to preview the audio quality, accents etcetera and select the easiest one.
  • Press F10 and listen for 5 seconds. Press F10 again to pause and type what you hear.
  • Repeat the process for the rest of the file. Press F7 to go back and F12 to insert a blank for inaudible parts.
  • Spell check will be started automatically on submit and has to be completed in order to finish.
  • On submission, your transcript will be compared with our version and the differences will be shown. Look at the major changes and evaluate yourself if the accuracy requirement of 80% is being met.
  • Please use a supported browser; latest version of Google Chrome or Mozilla Firefox with latest Adobe Flash plugin.
  • Please note that these files are provided for practice and are not representative of the actual test files. Actual test files are much harder.

Application

Already applied? Check your application status.