Over 958,118.53 minutes transcribed

1
Upload or Import files
Any audio/video file(s)
2
Pay by audio time
Fixed price, no hidden costs
3
Check & Download Transcript
98% accuracy guaranteed

Brief

  • Fixed price; no hidden costs or extra charges.
  • 10% discount on bulk orders of 20 hours or more
  • 4-step process to guarantee 98% accuracy
  • Confidential; access restricted strictly on a need to know basis
  • Delivery limit of 10 hours per week, 2 hours per day (approx), for bulk orders
  • Hassle free, easy-to-use service for Academics, Journalists, Writers, Researchers
  • Pay as you go; no monthly commitments or contracts

Detail

Scribie.com makes it easy for you to get high quality transcripts of your audio/video files. Just upload your files, select your desired turnaround time and place the order online. The transcripts will be ready before the deadline and you can download the transcripts from your account. The transcripts are provided as Microsoft Word, OpenDocument Text, Adobe PDF and plain text files, and are time-coded (view sample). We follow a 4-stage transcription process where the initial work is done by our home-based certified transcribers (2-steps) and then QA'ed by our dedicated team (2-steps), allowing us guarantee a minimum accuracy of 98%. You can check the transcript as it's being done and even order a free re-review if the transcript quality is unsatisfactory.

We have expertise in interview transcription, webinar transcription, podcast transcription, sermon transcription, group discussion transcription, lecture transcription and video transcription. We provide general transcription services as well as specialized transcription services for academic transcription, medical transcription, legal transcription and business transcription.

With Scribie.com you don't have to worry about hidden costs or extra charges. We charge per minute of audio; not the amount of time spent working on the file. Therefore the cost of transcript is fixed. For difficult files, e.g. speakers with accents or less than optimal quality recordings, instead of charging extra we ask for more time to deliver.

Our transcripts are high-quality, consistent, well-researched and delivered on time. We research the tough words, acronyms, names of places and other contextual information. Incompressible portion's are marked with a blank and time-stamped so that you can easily crosscheck with the audio file.

We have been in business since 2008 and transcribed more than 958,118.53 minutes of audio to date.

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How To

Step 1: Upload any audio/video file
Step 2: Pay as per your desired turnaround time
Step 3: Check and download transcripts

The first time an order is placed, an account on Scribie.com will be created for you with the email address supplied during payment. You can then monitor the progress of your files, view the Work-In-Progress transcript and finally download the transcripts once they are delivered from your Scribie.com account. You can use the same account when ordering future transcripts.

We require payments to be made in advance for all transcript orders. We accept the following credit cards: Visa, MasterCard, Discover, American Express and JCB. We also accept payments via PayPal.

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Discounts

We have several discount plans on Scribie.com.

Bulk Orders: We offer a 10% discount for more than 20 hours of audio ordered at a time. This discount is applied automatically when the total duration of all the files in the invoice is more than 20 hours.

Monthly Discounts: If you order more than 20 hours of transcripts in a month, we will send you a unique coupon which can be used for subsequent orders. You can apply this coupon multiple times over the next 30 days.

Seasonal Discounts: We publish discount coupons periodically which can be applied before placing the order. The discount promotions vary and are typically issued during holidays. Please contact support to join the mailing list and be notified about new coupons.

Please note that only one discount can be applied at a time.

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Advance Payments

Payment for transcript orders are required at the time of order. We support all major credit cards and PayPal. At this time we are unable to support any other payment method, nor post-payment; we will not bill or invoice later for work to be done ahead of payment.

Please read the The Pre-Payment Requirement blog post to learn more about this requirement.

Your transcript order can be cancelled anytime before it reaches 60% completion (as assessed by progress percentage). Any refunds are proportional and are issued after deducting the cost of work already completed on each file. Refunds are sent directly back to the credit card or PayPal account.

We do not offer refunds after the transcript has been delivered. However, we offer free re-reviews if the transcript quality is unsatisfactory.

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Delivery Policy

For Express orders, the delivery is guaranteed within 12 hours.

For 1 Day orders, the delivery is guaranteed within 24 hours if the order is placed before 2:30 PM EDT (US), and 24-36 hours if after.

For Flexible Week and Flexible Month orders, the delivery is guaranteed on scheduled date of delivery, but may be delivered earlier.

Files with poor audio quality, distortions, non-native speakers or difficult accents may take up an extra week to deliver. An email notification will be sent in case of delay. If the file cannot be transcribed, it will be returned with a full refund.

A delivery limit of 10 hours of transcripts per week, 2 hours or 50 files per day (approximately) per account may apply for bulk orders. If your order is longer than 2 hours, we will deliver at least 2 hours of transcripts each day until all your files are completed. For example, if you order 3 files of 1 hour each, you'll receive the first 2 files the next day and the other file, the day after. Similarly a single file of 3 hours will be delivered in two days. Please read The Delivery Limit blog post to learn more about it.

We are generally very quick with our turnarounds, but have set these delivery limit to ensure that we are able to serve all our customers equally and overloaded by a single large order. Please contact us for a higher delivery limit if you need it. We will be more than happy to arrange it and do not charge extra for it.

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Integrated Editor

The Integrated Editor is an online tool which helps you quickly and effectively check the transcript against the audio file. Click on any time in the audio waveform and the cursor will appear in the corresponding position in the transcript (accurate to +/- 50 characters). Conversely, place the cursor in any position of the text and you can play the corresponding audio (accurate to +/- 10 seconds). Additionally, you can also play from the start of paragraphs, check and edit any in-audibles which are timestamped and marked with a blank, and cycle through blanks. On Google Chrome, audio playback can also be sped up or slowed down to carefully examine difficult audio sections. Various keyboard shortcuts are also available to help you navigate without the mouse. The editor can be launched from the Check & Download button from the Uploaded Files page on your Scribie.com account.

The Integrated Editor is one-of-a-kind tool developed completely in-house and has proved to be a huge time saver for assessing the accuracy of transcript. We strongly recommend that you check the file before downloading and add those last finishing touches before using it for your end purpose. Please also read The Integrated Editor blog post on how to use this tool and learn about keyboard shortcuts that can help you navigate its functions more efficiently.

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Transcript Quality

Our minimum quality standard is 98% accuracy and the transcripts are delivered only when this criteria is met. Our transcription process ensures that each file is checked multiple times by different people. More eyes and ears on the file results in a better quality transcript. We also do any research required for technical terms and acronyms. Our Proofreaders are chosen only from the best of certified transcribers. We also have subject matter experts for Legal Transcription, Medical Transcription, Academic Transcription and Business Transcription as well as accent experts for Indian, African and other non-native accents.

Accuracy also depends on the quality of the audio file and the difficulty level. The accuracy may be lower if the file contains background noise, or if the speakers cannot be heard clearly, or if the speakers’ diction or accent is hard to comprehend. Such files may require 1 week to deliver instead of 1 day since it requires extra effort to transcribe accurately. We however do not levy any additional charges for it. The full amount paid will be refunded if the file is un-transcribeable. For recording high quality phone conversations, we recommend our teleconferencing service.

You can also order a free re-review if the transcript quality is not satisfactory after the transcript has been delivered. The re-review order can be placed from your account along with specific instructions, if any. The file will be proofread once more and re-delivered. Re-review orders take 1 business day to process.

We do not offer refunds after the transcript has been delivered. However, the transcript order can be cancelled at any time until it reaches 60% completion.

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Free re-reviews

We offer free re-reviews if the transcript quality is found to be unsatisfactory after delivery. The re-review order can be placed from your account and along with specific instructions, if any. The file will be proofread once more and re-delivered. Re-review orders take 1 business day to process.

We strive to maintain a high level of quality and take customer feedback very seriously. For each re-review order placed we investigate the root causes and address them to prevent it from reoccurring in the future.

We do not offer refunds after the transcript has been delivered. However, the transcript order can be cancelled at any time until it reaches 60% completion.

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Cancellation Policy

The transcript order can be canceled any time before it reaches 60% completion. The refund is processed in 1 business day and the amount depends on the progress. We calculate this by multiplying the amount paid multiplied by the percentage progress of the file. Therefore, if the progress is 0% then the full amount will be refunded. Upon cancellation, the Work-In-Progress transcript (for the percentage that has been completed) can be downloaded as a text file from your account.

We do not offer refunds after the transcript has been delivered. However we offer free re-reviews once the transcript has been delivered.

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Group Accounts

You can share your account on Scribie.com with others via our Teams feature. Each team member will be given their own login credentials and will have full access to your account and vice versa. They can upload files, order transcripts, add credit cards, check the transcripts, etc. They also also be cc'ed in all the important email notifications. This feature allows you to share your files securely with another person without sharing your password.

You can add/manage team members from the settings page. There is no upper limit to the number of members.

Conferencing

We also provide a free teleconferencing service where all calls are recorded and transcribed by default. We provide a Toll Free Dial-In number. Your conference participants have to call that number and enter a PIN code to join your conference. The PIN code is generated when you book a conference. You have to share the PIN code with your callers. We will add the recorded file to your account once the call ends and automatically transcribe it.

You can also use the conferencing service for one-on-one calls. You have to enter two phone numbers and we will call each number and automatically add them to your conference.

We only charge for the transcript. The call is free for both you and your callers. Please visit the Calls page for more details.

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Transcription Process

We follow a 4-step transcription process. The initial work is done by our certified home-based freelancers (2-steps) and then QC'ed by our dedicated QA team (2-steps) thereby allowing us to guarantee a minimum accuracy level of 98%. Our philosophy is to keep re-working the transcript till the minimum quality standard is achieved. The following is an illustration of our process.

Transcription

Review

Proofreading

Quality Check

Certified Transcribers Dedicated QA Team

1. Transcription: The file is split into shorter segments and is transcribed by our certified home-based freelancers. The incomprehensible parts are marked with blanks.

2. Review: The transcript is checked for mistakes and corrected. Timestamps and speaker tracking are also added at this stage.

3. Proofreading: All segments are combined together to produce the final transcript. The transcript is proofread once to correct inconsistencies and mistakes.

4. Quality Check: The quality is assessed and delivered if the accuracy is found to be 98% or more. The proofreading step is repeated until the minimum accuracy of 98% is achieved.

Our online transcription system manages all of the above stages. All our transcribers are home-based freelancers who have gone through our certification process and are paid on an hourly basis for the work done. The system monitors their performance and manages the payments made to them. We provide them with tools to efficiently transcribe files and a comprehensive set of guidelines for transcription. The guidelines are enforced strictly and their performance is graded. The transcripts are prepared segment by segment and quality improves at each stage.

We have re-thought the audio transcription process for the internet-age and designed our audio transcription system from scratch to produce the best quality transcripts at the least cost and effort. Our system and service has a proven track record. We have completed more than 958,118.53 minutes of transcription to date. The following are some unique features which our system provides.

  • Accurate measurement of transcript progress. You can track the progress and check the Work-In-Progress transcript anytime.
  • Collaborative team to on each file, resulting in higher transcript quality. Even the shortest file is worked upon by more than three people.
  • Faster completion time since a number of people can work on different parts of the transcript simultaneously.
  • Consistent and repeatable results due to a common set of guidelines.

Our system is unique and can be best described as a Mechanical Turk for audio transcription. A series of posts on our blog describes the Transcription System in detail.

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Confidentiality

Maintaining confidentiality of all transcription files is our highest priority and we take the following steps to ensure that your data remains confidential:

  • We split up the file into smaller parts and distribute it to our transcribers. That way they only have access to parts of the file. Nobody but our employees and contractors have access to the full audio file.
  • Our freelance transcribers are bound by our terms to keep the content of the audio confidential. Once the transcript is completed, they cannot retain the audio file nor the transcript.
  • We use industry standard 256-bit SSL encryption on our website so that all communication between servers and browsers is encrypted.

We do not sell, rent or share personal information with third parties. The Privacy Policy applies to all data uploaded to our servers, including the transcripts. If you need a specific confidentiality agreement signed, then please send the document to support@scribie.com and we will get back to you.

Please note that we are not currently HIPAA compliant.

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Default Transcript Format

The text of the transcript is broken into paragraphs and each speaker's diction is transcribed on a new paragraph. We also provide time-coding and speaker tracking by default. If names of speakers are provided or mentioned in the audio, then they are used. If not, Speaker 1, Speaker 2 and so on are used. For an illustration please check the sample transcript. For monologues, the speaker name or Speaker 1 is used throughout. Monologues are also broken into paragraphs. Both time-coding and speaker tracking can be disabled when ordering or downloading the transcript. The transcript does not include any speech analysis symbols.

The transcripts are non-strict verbatim by default. This means, utterances such as 'mm-hmn', 'uh-huh', 'um', 'uh' etcetera are omitted, unless absolutely necessary (e.g. for an affirmative or negative response to a direct question). However they will be included if the Strict Verbatim option is enabled while ordering.

The spelling style can also be specified along with the order. Currently we support American, British, Australian and Canadian English style spellings. It is automatically chosen based on your current location, if not specified. Please contact us with your requirement for more options.

The start/end time of transcription can also be specified. The audio file is trimmed and a new file is created containing only the specified portion which can then be ordered.

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Non-Default Transcript Format

Additional formatting is provided on request and charged at an additional fee depending on the requirements. The charge may vary from $0.50 to $1.00 per minute of audio. Please contact us with your requirements for a quote.

We also provide content creation and re-purposing services based on the transcript (e.g. Executive Summary, slide deck, article writing, subtitles, e-book conversion etc.). All such services are charged extra and handled separately from transcription. Please contact us if you require such services.

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Transcript File Formats

The transcript files are delivered in the following formats:

  • Microsoft Word (.doc)
  • Adobe PDF (.pdf)
  • OpenDocument Text (.odt)
  • Plain text (.txt)

A template file is used for conversion for the first three formats. We provide four template files which can be chosen while ordering or downloading. The templates are double and single spaced versions of the Scribie template (which contain a title page, header & footer and statistics) and a blank template (which contains nothing other than the transcript).

The sample transcript has been formatted with Scribie Single Line Spaced template. We also support custom templates. Please contact us with your template file to have it set up.

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Time coding

We provide time-coding by default. Time-coding refers to the process of adding the audio time stamp before each paragraph. The time indicates the time in the audio file at which the particular speaker started speaking. We provide an accuracy of +/- 1 second for the time stamp. For higher accuracies please contact us.

Please note that these timestamps are audio timestamps. We cannot use the embedded time-codes in video files in the transcript as part of our default process. However it can be done as a post processing step. Please send a additional formatting request for that.

You can also sync your audio file with the video to allow you to use the transcript as it is.

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Speaker Tracking

We provide speaker tracking by default. Speaker tracking refers to the process of adding the speaker tags before each paragraph. The speaker is tagged with the name, if available, or in their order of appearance in the audio, e.g. Speaker 1, Speaker 2 etc. We also provide an option to specify the speaker names before the order is placed. The speaker names can also be changed after the file has been delivered using our Integrated Editor.

We do not have any maximum number of speakers to be tracked. However it may be difficult to identify the speakers if there are five or more speakers in the file. We mark such speakers as S? in the transcript. This issue can be avoided if the speakers speak out their names each time beforehand.

There is no extra charge for speaker tracking, even for multiple files.

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Accented Speakers

We have expertise in Indian, African, various European and Asian accents. Our in-house QA team has been trained for these accents. We guarantee 98% accuracy for accented speaker files as well. We do not charge extra for accented speaker files.

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Noisy Files

We can transcribe files recorded in noisy backgrounds such as café's, crowds etc. as long as the speakers are clear and audible. Files with ambient background nose, e.g. air conditioning hiss, can also be transcribed if the speakers are audible. Otherwise we return the files and issue a full refund.

We do not charge extra for files with background or ambient noise.

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Strict Verbatim

Our transcripts do not contain the utterances (e.g. "umm's", "ah's", "mm-hmms", "uh-huh", etc.) by default. We omit these utterances to make the transcript easier to read. We have an option for strict verbatim. We include all utterances if this option is enabled.

We charge an additional $0.50/minute of audio for strict verbatim files.

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Subtitle File

We also provide subtitle files in SubRip (.srt) and SubViewer (.sbv) formats. The Subtitle File order options has to be enabled for it. Only basic versions are supported, without any style markup. The time-code accuracy is +/- 1 seconds. Please contact us if you require subtitle files in other formats.

We charge an additional $1.00/minute of audio for subtitle files.

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Order Options

We provide a range of options which can be specified at the time of ordering. The following options are supported.

Strict Verbatim: We will include all utterances, e.g. 'mm-hmm', 'uh-huh', 'umm', 'uh' in the transcript. By default transcripts are non-strict verbatim and do not include these words unless necessary. And additional charge of $0.50/minute of audio is applicable for this option. This option has to be specified before the order is placed and cannot be changed thereafter.

Subtitle File: We will deliver a subtitle file along with the transcript. The subtitles will be formatted as SBV/SRT and can be used as a YouTube caption file or with other video players. An additional charge of $1.00/minute is applicable for this option. This option has to be specified before the order is placed and cannot be changed thereafter.

Time-coding: The audio time stamp will be added before each paragraph. This helps in cross-referencing the transcript with the audio file. No additional charges apply for this option.

Speaker Tracking: Speaker identification will be added before each paragraph. The names of speakers, as provided or as spoken in the audio, will be used. Speaker 1, Speaker 2 and so on will be used if none are available. The speaker tracking format can be either speaker initials or full names which can also be specified. No additional charges are applicable for this option.

Spelling Style: This option allows you to specify the spelling style. We currently support American, British, Australian and Canadian styles.

Start/End Time: This option allows you to specify the start and/or end time stamps of transcription, in case only a portion of the audio file needs to be transcribed. A new audio file will be created containing the specified portion which can then be ordered.

Transcript Template: This option allows you to specify the template file used for document conversion. There are four transcript templates available. The Formatting section has more information on the templates.

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Transcription Progress Tracking

Our Transcription Progress Tracking feature enables you to track the progress of a transcript from your account at any stage. We provide the completion percentage as well as the Work-In-Progress transcript. The percentage is calculated based on the stage of the workflow at any point in time. The Work-In-Progress transcript is the actual completed transcript. The accuracy of the Work-In-Progress transcript may be lower and may also contain inconsistencies (all of which will be corrected at the Proofreading stage). The following is the mapping between the percentage and the stage of the process.

Percent Range Stage
0-59% Transcription
60-89% Review
90-97% Proofreading
98% Quality Checks

Progress Tracking is a unique feature of Scribie.com. The Work-In-Progress transcript is also very useful if you need something to work on right away. The Transcript Progress blog post has more details about this feature.

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Why Choose Us?

Our transcription service offers features that save you time and money. Transcription is a very labor intensive work and we ensure that you get the best possible transcript.

  • Our transcription process ensures that the file is checked multiple times by different people. Even the shortest file is worked on by more than three people. More eyes and ears produces a higher quality of transcript.
  • You pay a fixed price for the transcript. We do not charge extra for difficulty levels, non-native speakers or number of speakers.
  • We carefully vet each one of our transcribers and continuously monitor their performance.
  • We research uncommon terms, acronyms, etc. and ensure that the transcripts are contextually correct.
  • We deliver files on time. If we anticipate a delay then we will inform you well in advance.
  • You can monitor the progress and check the Work-In-Progress transcript from your account at any stage.
  • You can order a free re-review if you are not satisfied with the transcript.
  • We are consistent, predictable and accurate. You can plan around us.
  • As a company, we take confidentiality very seriously and we handle your files with care. We are responsive and responsible.

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Sample Audio and Transcript

The following is a sample audio and the corresponding transcript. More sample transcripts are available on our blog at the following link.

https://scribie.com/blog/category/sample-transcripts/

View On Google Drive

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