Female lawyer going through courtroom related documents and transcriptions

Legal proceedings are almost always filled with tension, nerves, and emotions. This is not just on the part of the Plaintiff or the Defendant but amongst everyone in the courtroom. As a practice, most proceedings are recorded or transcribed to avoid missing any crucial details and to cover every topic of the hearing. Transcription services for such industries are, hence, constantly on the rise. This is of great importance to accuracy and timeliness. 

The challenge occurs when trying to meet both requirements of accurate transcription and quick delivery; one or the other might be at a loss. The usage of automated transcription systems or speech recognition (ASR) systems is rising. However, these systems lack contextual abilities and the prowess to capture detailed information accurately. A lot of the specifics could be lost in transcription.

As a first step, let us understand what are the different types of legal transcription documents that are commonly encountered-

  1. Courtroom Proceedings Transcriptions
  2. Deposition Transcriptions
  3. Hearings and Motions Transcriptions
  4. Jury Selections Transcripts
  5. Appellate Court Transcripts
  6. Arbitration and Mediation Transcripts
  7. Expert Witness Testimony Transcripts
  8. Exhibits Transcripts
  9. Court Orders and Judgements Transcripts
  10. Miscellaneous Transcripts

A few other guidelines must also be followed when documenting proceedings to be valid. What are the primary requirements, and what are the ways to tackle this problem with Scribie’s courtroom transcription services?

  1. Document Formats:Guidelines set by regulatory agencies must be followed in matters of law and order. The formats specific to any legal document must contain different elements such as a cover page, index necessarily, follow the required margins/pagination, a question and answer format, and line numbering, amongst a few more specifications. These requirements also change from one judicial system to another for different countries and even within countries (between different states/districts).

    An automated system to transcribe the deposition may not present an output that would adhere to these requirements, rendering the document invalid in court. Developing the capability to automate this process at scale has been possible at Scribie. Scribie has certified transcribers who are conversant with the transcript format guidelines as noted by the US Judicial Conference guidelines (JCUS-SEP 1944).

    An extensive Federal Court Reporting policy also covers these guidelines in detail.

  2. Contextual Understanding and Accuracy:With our human-verified transcription processes in place, we ensure that the meaning and intention of every statement is captured in its most authentic essence. This is crucial to ensure that the scenario is depicted accurately for anyone going through the transcript for the first time or the nth time. Our experienced team can understand these contextual cues and commonly used comparisons/phrases in other languages to ensure they are all captured without clarity in the transcription.It is also an inherent policy and practice to ensure strict privacy of such documents. The sensitivity of the content being dealt with is understood and adhered to.
  3. Timely Delivery with High Volume of Work:The final piece in the puzzle is to ensure that the firms we work with receive the documents in time for their court activities. If not, the purpose of the documents might not be served, leaving the reporter or any other member of the legal council at a disadvantage.With the number of transcribers we work with at Scribie, we ensure that there is a capability to ramp up services on demand so that, whether it is an individual or a firm, they can concentrate on their daily activities. This enables them to focus on the facts of the case and empowers them in their activities.

    Courtroom transcriptions, legal transcriptions, and deposition transcriptions are handled by Scribie’s team of transcribers continuously. We recently showcased a little more about our strengths of working with legal reporting firms in this case study here –

The above points have also been considered while building out processes and capabilities at Scribie. We strive to provide the best transcription services, following our vision of ‘AI-powered, Human-perfected.’ 

Reach out to us for all your deposition and law transcription services and needs.

Transcription Services from Scribie –

If you are a content creator, legal group, media house, or anyone looking for a transcription service, check out how we are priced by following this link: https://scribie.com/transcription/pricing. We work on audio and video transcriptions, regardless of content quality. Sign up for our newsletter today from our website and be updated about the new developments in our services.

We have a large team of qualified transcribers worldwide to maintain our promises of accuracy and turnaround time. Order from us for all your transcription requirements.

Leave a Reply