9 Transcription Productivity Tips from Scribie Professionals

9 Transcription Productivity Tips from Scribie Professionals

At Scribie, we believe in the importance of quality transcription. This is why we developed our signature 4-step process.

Let me note that our quality transcripts are made possible by our network of talented transcriptionists. We asked some of our pros to share some tips that help produce consistent, high-quality transcripts. Scribie pros, Martin, Danijela, Betty, and Sarah, share insights for how to be a transcriptionist and produce excellent transcripts at Scribie.

You may be a rookie transcriptionist or an experienced pro. Either way, you’ll benefit from these insider transcription hacks from Scribie pros themselves.

How To Begin Your Transcription Journey

1. Focus On What You’re Hearing

Betty suggests that you focus on the content.

Looking back I can see that I was hyper focused on punctuation and capitalization. I spent a lot of unnecessary time on those aspects. After a couple of years doing this it seems like those aspects are now much more intuitive and I focus more on what I am actually hearing.

2. Start Slowly

Sarah advises beginning Scribie transcribers to take their time to avoid mistakes and missing important key guidelines. She says,

Learn everything you can about the guidelines and how the process works. Study the changes made to your work by the QC and learn how to improve. Starting out slowly will likely help with gaining experience and enable a better and easier path to promotion.

3. Quality Over Quantity

If you’re planning a long-term career with Scribie, Danijela and Martin also recommend taking your time focusing on producing quality content.


It can get tempting to start producing quantity over quality in order to make some extra money fast, but in the long term, it really doesn’t pay off. Take the time to get familiar with the program, check for words you’re unsure about online, and make sure you’re submitting your best work.


Do not compromise the accuracy of a file for speed, there is usually more than enough time to work on a file. Double-check the file if you have to. If you can’t catch a word or a phrase at first, listen to it again, or come back to it later once you’ve reached the end of the file.

Pro tip: Martin adds, if a word feels incorrect, it probably is. Identify that which you’ll consider background conversation because transcribing this is unnecessary and almost impossible.

4. Bookmark the “Guidelines” Page

If you’re constantly referring to the “Transcription Guidelines” page, you’re not alone. Betty shares,

I was constantly referring to the guidelines on the Scribie web page which were a big help.

Ways to Select Your File for Transcription

What are some tips and tricks for choosing a file in Scribie’s transcription portal? Check out our transcribers’ responses below.

5. Assess Your Time and Energy

Betty assesses the time she has available, her schedule for the day, energy level, and file difficulty.

I have made the mistake of underestimating the time it would take me to finish a file. After hours of work I have had to cancel a file because of other obligations. I now have a pretty good idea of what I can attempt on low energy days vs. higher energy days.

6. Sort Files by Date or Length First

When Sarah gets ready to work on files at Scribie she usually sorts and samples them by date first to check for more urgent files.


I try to get an idea of how long the file is and how much time I have to devote to it right then. If everything sounds good, then I select it based on that criteria. If I don’t find any of the more urgent files to be a good fit for me right then, I change the sort order to length so I can try to work on something that better fits my available time, and then repeat the process of sampling before selecting the file I’ll be working on.

Transcription Tactics

These transcription tips based on what Scribie’s transcribers have learned make the process faster and easier.

7. Google for Context

Knowing the context of a recording makes it easier. Danijela suggests that you do a quick search on Google to help identify words you don’t recognize.

Martin says,

Learn to recognize the context of a conversation and the background of the speakers, which helps identify words that sound foreign.

8. Find What Works for You

Many transcribers have their own style when working on a file. While Scribie provides you with built-in tools to make it easier, it’s important that you find a process that works for you.

Once you’ve landed on something that consistently produces good quality transcripts, which you’re comfortable with, you’re free to do your own thing!


I understand that [the built-in editor] has many tools to help transcribers, I personally do not use most of them

In other words, you’ll want to personalize your workflow and use the right tools depending on what you’re currently comfortable with.

9. Keep at It, You’ll Get Better

Many aspiring transcriptionists struggle in the beginning. This was also the case for Danijela, Martin, Betty, and Sarah. Eventually, you’ll improve and even learn new skills.


Now, as a QC, I know what to expect from a file just by listening to snippets of it (a feature I greatly appreciate), and can therefore pick and complete a project, even from transcription all the way to QC, without much hassle.


Even after working at Scribie for more than a year, I am still learning so much, whether it be new expressions, dialects, or simply an interesting new topic being discussed on the recordings.

We’re a Bunch of Friendly People

Danijela wants to urge fellow transcribers to not be afraid to ask questions, while Betty finds Scribie’s live chat feature “invaluable”. Danijela says,

Ask questions. Join the Slack community or write emails to the staff. If you’re unsure about anything, it’s much better to ask than to try and make sense of something on your own and risk making some major mistakes. Trust me, nobody will laugh at you for asking questions on Slack. I like to believe we’re a bunch of friendly people. Don’t forget, we were all rookies at one point!

She continues,

I’ve learned a lot in this year, but I love the fact that I’m still learning and that the Slack community is constantly updating us with various tips and tricks on how to become even better.

Interested in a freelance transcription job online? Join our community of Scribie pros!

Support for Post Payment by Scribie

You finally decided that you wanted to get that project, business proposal, meeting, interview, etc. transcribed and you have selected Scribie as your choice of company with whom to do business. You select which turnaround option works best for you, but then you get to the payment page and discover you have to prepay. Why can’t you pay for your transcribed document once it’s completed?

For starters, the default payment type that Scribie uses is prepayment. Scribie strives to do what’s best for its customers and by having prepayments, Scribie can keep the costs down. If post payments were used, the overhead costs would be increased and it could impact the rates you currently pay for transcription.


Another reason is found in that Scribie uses freelancers, not employees for their transcription. In our current business model, freelancers are paid immediately after the files are submitted and graded. It’s the preferred method of payment by the freelancers and it keeps them happy. Happy freelancers are freelancers who are motivated and they come back for more work.

There’s also the issue of small payments. When orders include small payments, it might be better to pay via a credit card and then get that money reimbursed. Now, we aren’t saying that post payment is completely out of the picture. It is possible that post payments may be supported for bulk orders of 20 or more hours ordered at the same time. The payment would have to be made within 30 days at the latest.


At Scribie, we work to make things the best we can for the customers, for you. If you have any questions or concerns, feel free to contact us and let us know. Making sure you’re happy makes us happy.

Educational Transcription Service

educational transcriptionWhen you think of transcription services, who typically comes to mind as using their services? Doctors, assistants, researchers, but what about students? As a student, you may need to have lectures, notes, academic or research interviews, meetings, speeches, dissertations and a list of other things that need to be transcribed.

Students who are working on dissertations spend hours gathering information, working on interviews, doing research and jotting down their own thoughts. That’s a lot of your time and effort put in over the course of the year and now it comes down to one dissertation.

Add in the varying ways and formats you may have your interviews and research and all of a sudden, the thought of putting it all into an understandable and useable format can be daunting. You’ve put hundreds of hours of work in and now you need to understand all of those interviews.

Imagine writing your dissertation and you remember something that an individual or yourself said that you want to put in your dissertation, but you can’t remember exactly what was said or where in all of your hours of notes it could be located. It could take a while just to find that information if you had to transcribe it all by yourself.

Why spend so much time trying to interpret your research and interview transcription when you could outsource it to a transcription service? Time you could be using studying, putting in finishing touches or even just taking a much needed and well deserved break!

By using a transcription service, you can have your dissertation notes and interviews in a format of your choosing with a quick turnaround. When you use Scribie’s transcription service, you get multiple and accented speakers included in our already low price. Plus, when you upload more than 20 hours, you get a 10% discount on your order. Perfect for students who are low on funds, but have a lot of data that needs to be sifted through.

With Scribie, you can keep tracker of speakers and utilise our one-of-a-kind Integrated Editor, just to name a few. Scribie lets you choose your turnaround time, your price and with 98% accuracy guarantee, you know that all of your treasured and valuable data is in safe hands. Consider using Scribie’s transcription service for your dissertation needs or any of your student needs and spend the time where it really matters.

Start uploading you files now and order!

Interview Transcription for Documentary

Here is another interview with Jenny Brown for the documentary about the brutality that animals face worldwide. Scribie is proud to associate itself with this noble cause.

Please send a mail to support@scribie.com or you can chat with us directly for any further queries.

Start uploading you files here for quick and affordable transcription service.

Interview Transcription With A Greater Purpose

It is true that every word we transcribe here at Scribie has our heart and soul into it. However, it is not every day that we get to serve a greater cause through our work. But that did happen a few days back when we got to transcribe a documentary film for one of our clients that addressed a very important issue of our planet.

Blonde + Co., one of our clients, recently interviewed Will Tuttle, the American writer, speaker, musician, and co-founder of the Circle of Compassion and the Worldwide Prayer Circle For Animals. This interview was a part of a documentary film that the organisation is making to enlighten the world about the brutality that animals face worldwide. In his interview Will Tuttle highlighted the issue of ‘commodification’ of animals. He believes that we as a society live by the principle of commodification where animals are perceived as a thing that can be bought, sold, and killed. He also believes that while hurting animals we are also inflicting wounds on ourselves and our planet. These ‘wounds’ are on a far deeper level than just the ones on the body because the process is causing devastation slowly but surely.

Animal cruelty barely needs any introduction. Every year more than 70 million animals succumb to human greed. Although much has been spoken about the issue, the problem is still persistent and begs attention. So, when the opportunity of associating ourselves with such a noble cause showed up, we gladly accepted. We were very happy to provide free transcription service to Blonde +C for this purpose and look forward to associating ourselves with many such causes in the future. This is our way of making a difference and we are ready to go the extra mile.

Please send a mail to support@scribie.com if you have any questions or you can chat with us directly.

Start uploading you files here for quick and affordable transcription service

What Type Of Calls Should Businesses Record And Transcribe

Transcription is the need of the hour. It can be your leading edge over others. Every company is running on small change in their way of doing business. A small change can make a big difference. Transcribing important business calls will give you a plethora of advantage. Your next question would be what type of calls to transcribe and what advantages it would serve you with.

Let’s talk about Sales Pitch. Sales pitch call is a part of every business as you pitch in to clients and try to sell your product and service offerings. You may call numerous people or a few top notch potential clients. No matter what the number of call is, you want to recall your conversation with them to find what you have offered and what are they expecting from your company. Transcription can prove to be beneficial for your company as it has following advantages:-

  • Transcription will give you a brief report of entire conversation.
  • This report can also highlight the timing of next follow up call.
  • Pertinent details in reports including company name, prospect name and telephone number so you can simply click through to make the call again
  • You can check the quality of conversation and improvise later.
  • This report will give you insights about client’s requirement; can help you in taking futuristic decisions.

Next in the list is Board Meeting. Transcription of board meetings becomes very vital as every statement in the meeting might become the company’s new policy, decisions and much more. Transcripts can act as minutes of the meeting. For any meeting one can review last meeting agenda and solutions. Meetings which are transcribed work wonders for top management. Reports can describe each and every solution and ideas which was shared or discussed in the meeting. These transcription reports act as proof and it is of high importance.

Earnings conference calls, wherein a public company discusses the financial results during the last quarter/year etc. Investors and financial consultants eagerly await the earnings conference calls which would give them knowledge on the success and failures of their investment. Earnings call transcripts could impact stocks and its stakeholders. The earnings call usually ends with a question answer session between the company, investors and stock analysts. Transcripts of the earnings call is distributed by the company. One can look for company’s growth over time from such reports.

Transcribing calls like candidate references can be useful as well. The benefit would be, the references that candidates quote during their interview can be checked to ensure the right candidate is hired with right skill. You can counter verify the information provided from the references provided.

Webinars are budding method of sending your message out to more than just your local community. The webinars could be just a message, knowledge sharing session or a seminar. When you host a webinar make sure you get them transcribed. Transcripts help in increasing webinar presence in search results as the transcripts will contain all the keywords people are looking for. It also enables listeners to read a text version of webinars which is a great way of comprehending and reduces the need of re-listening to webinar.

Podcast is an audio/video content created by people which others could listen by downloading it from internet. We offer free podcast transcription service. The files will be transcribed within a week and we will send you the transcript. However, we will also publish the audio and transcript on our blog.

Customer testimonial for case study can be well transcribed and the reports of transcription will add value to business. Client testimonials are short, focused quotes not more than a few sentences received from customers who are willing to share about a specific aspect of your business which could be quality of product and services or the client’s experience with your company. These testimonials are received as audio through calls and can be transcribed to know about customer feedback. In today’s world each company is client centric or customer centric, in this way transcription is a great help for companies looking for transcribing customer testimonials.

All above calls can be transcribed by Scribie. Scribie is one stop solution for all calls. Bring any type of call and receive transcription reports which are accurate, efficient and at fair price too. Each report will give you glimpse of quality and productivity at Scribie.

You can also book any of these calls through Scribie’s phone call and conference call recording service which is integrated with its transcription service. Please check the link below for more details.


Please send a mail to support@scribie.com for any further queries or you can chat with us directly.

Interview With Mari Vaccaro : Certified Transcriber With Scribie.com

Following is an interview with one of our top performing freelancer, Mari Vaccaro. In this interview we talked about how she came to know about us, her reasons for working with us and her likes and dislikes about Scribie.

Please visit the following link for her scribie.com profile


Please note that this interview was recorded with scribie’s latest teleconferencing solution which is integrated with our transcription system. Please send a mail to support@scribie.com or chat with us directly incase you have any further queries about our teleconferencing solution.


00:01 Yukti Yatish: Hello?

00:02 Mari Vaccaro: Hello.

00:05 YY: Yeah, is this Mari?

00:06 MV: Yeah.

00:08 YY: Yeah, hi Mari, this is Yukti here.

00:11 MV: Hi, how are you?

Continue reading “Interview With Mari Vaccaro : Certified Transcriber With Scribie.com”

Interview With Nicole S: Certified Transcriber With Scribie.com

Following is an interview with our top performing freelancer, Nicole S. In this interview we talked about how she came to know about us, her reasons for working with us and her likes and dislikes about Scribie.

Please visit the following link for her scribie.com profile


00:00 Nicole L Smith: Hello! Testing.

00:03 Yukti Yatish: Hello, is that Nicole?

00:06 NS: Yes it is. Can you hear me?

00:08 YY: Yeah. Can you hear me properly?

00:10 NS: Yes I can, thanks.

00:12 YY: Okay. Hi Nicole, this is Yukti here. I would be your Community Manager from Scribie.com.

Continue reading “Interview With Nicole S: Certified Transcriber With Scribie.com”