Default Format That Scribie Offers For Transcription

Know what’s the first thing that chases potential clients away in the online world? UI complexity. Why? Because things online are supposed to make life easier. Plus, no one has the time or the energy to spend in figuring out how a convoluted system works. The result? They switch to a better, easier website. We, at Scribie understand it too well. And we know how important it is to make the whole process simple for our customers. That is why we use the default format while transcribing all the files that you upload on our website.

But wait, what’s the default format? Nothing too complicated, I promise. Here’s a quick look at what you can expect out of this format.

default transcript format

Speaker Tracking: In case there are a number of speakers in your audio file, we will identify each one. If the audio identifies each speaker by his/ her name, our transcription will do that too. But what if it doesn’t? Don’t worry. We make a good use of our ears and distinguish each speaker as Speaker 1, Speaker 2, and so on according to the order of their ‘appearance’ in the audio. And what happens when there is only one speaker? Say, if the audio file is a monologue? No problem. We use the name of the speaker (if that’s available) or identify the person as Speaker 1 throughout the transcription. If it sounds too complicated, check out one of our sample files available on the website.

To enhance the ease of understanding, we begin a new paragraph with every change of speaker or every three minutes, whichever is earlier. You even have the option to name the speakers in the audio file while placing an order. You can change it later on, even after the transcription, with the help of our Integrated Editor.

Timestamps: Timestamps, also known as time coding, is yet another feature that we offer as a default. This means, we put the running time of the audio file at which a particular speaker begins talking. You can expect an accuracy of +/- 1 second for timestamps. We also add the running time at the beginning of each new paragraph.

Non-strict verbatim: Our transcription follows the non-verbatim format as a default. This means the ‘fillers’ such ‘ummm’, ‘uh-huh’, and the likes are omitted from the transcribed file unless such words are indispensable. However, if you want a strict verbatim format, you can specify that too while placing the order.

You can trust our default format for an impeccable transcribed file turned around within the specified deadline. However, if you want to modify the requirements, you can do that too. Upload your files now and let our superb team of transcriptionists work their magic.

Verbatim Transcription Services

Verbatim transcriptionVerbatim transcription is an in-depth and accurate transcription of an audio file. This means the transcription takes into account not only the spoken words, but also the various sounds, the non-verbal communications, and the likes. Needless to say that this type of transcription needs a keen ear and an immense attention to detail. Depending upon how intensive a transcription is it may be classified as verbatim and true verbatim. Each type is important and serves very specific purpose and business needs.

Verbatim Transcription
Between the two transcription types mentioned above, verbatim transcription is less intensive. The transcriptionist catches every word, but leaves out the fillers (words like umm, er, etc.). The transcriptionist also edits out the ambient sounds and the non-verbal communication. This kind of ‘intelligent transcription’ is generally preferred by authors, bloggers, and reporters who need to know about the subject but are not really in need of the extreme detail.

True Verbatim Transcription
This is the next level of verbatim transcription where the final transcribed material takes into account all the details of the audio file. This includes all the ambient sounds, all the pauses, laughter, and the likes. This kind of transcription is ideal for market research interviews, movie scripts, PhD interviews, or any other research. In other words, true verbatim transcription is important in situations where the ‘what’ of a subject is as important as the ‘how’.

If you are looking for a strict verbatim transcription, look no further than Scribie. We offer such service on demand. All you have to do is specify it when placing an order. Upload your file today and enjoy flawless strict verbatim transcription delivered within deadline.

New Transcript Order Options

We have added new transcript order options in the Invoices page. The Option button just below the table brings it up. A screenshot is below.

 

A description of each of the option follows:

Flexible Delivery:

The Flexible Delivery files are delivered anytime with a week instead of the normal 1 day. If within the week we are able to fit in the file in our delivery schedule, we will deliver it. Otherwise you are guaranteed delivery on the seventh day. We offer a 25% discount for these orders.

This option has to be specified before the order is placed. It cannot be enabled/disabled afterwards.

Additional Proofreading:

Proofreading is part of our workflow where we correct all inconsistencies in the combined transcript. It drastically improves the quality of the transcript. For difficult files (eg. files with poor audio quality, background noise, speakers with unclear accents, non-native speakers, etc.) you can request an additional proofreading. We pay special attention to these files and ensure that you get an accurate transcript regardless of the difficulty level of these files. We charge an additional $0.50 per minute of the audio for additional proofreading.

This option has to be specified before the order is placed. It cannot be enabled/disabled afterwards.

Strict Verbatim:

Set this option if you want us to include all ah’s, uhm’s, umm’s as spoken in the audio file. By default our transcripts are non-strict verbatim transcripts which means that these filler words are not transcribed unless necessary (ie. for a affirmative or negatory answer to a question). However these filler terms can indicate hesitation or confusion on the interviewee’s part and including them may prove useful. If this option is enabled then all the filler terms will be included in the transcript.

This option has to be specified before the order is placed. It cannot be enabled/disabled afterwards. No additional charges apply for this option.

Time-coding:

By default we time-code the transcripts. The time-code is the time stamp of the audio when the particular paragraph started. It is useful when you want to cross check the transcript agains the audio file. Time-codes are formatted as H:MM:SS.

This option can be enabled/disabled anytime from the Invoice Details page. No additional charges apply for this option.

Speaker Tracking:

Before each paragraph we prepend the speaker name or initial which identifies the person who was speaking at that time in the audio file. If speaker names are provided or spoken in the audio, then they are used. If not we use the generic format of Speaker 1, Speaker 2 and so on.

This option has two sub-options relating to formatting of the names. If speaker initials is chosen then the first occurrence will be the full name of the speaker and rest will be initials. Eg. if the name is Rajiv Poddar then the first time Rajiv speaks the speaker tracking will contain Rajiv Poddar and all subsequent one’s will be RP. This is illustrated in the sample transcript. If full names option is specified then the full name will be used throughout.

The Speaker Names link allows you to specify each speaker’s first and last name.

This option can be enabled/disabled anytime from the Invoice Details page. No additional charges apply for this option.

Transcript Template:

The transcripts are prepared as a text file and before the delivery we convert the file to MS Word, OpenOffice Text and Adobe PDF format. We use a template for this conversion. There are four different templates you can specify; Scribie default template with single/double line spacing and blank template with single/double line spacing. The Scribie default template has a title page, a header, footer and the last page contains some stats. Pleas check the sample transcript for an example. Blank template  only contains the transcript. Double and single line spacing adjusts the spacing in between the lines in the delivered file. If you want your own template to be used instead then please contact support and they will help you out with it.

This option can be enabled/disabled anytime from the Invoice Details page. No additional charges apply for this option.

Spelling Style:

The spelling style of the transcript can also be specified. Currently we support American, British, Australian and Canadian styles of spelling. Please contact us for more options.

This option can be enabled/disabled anytime from the Invoice Details page. No additional charges apply for this option.